21 New Employee Welcome Messages & Introductions (Emails Included)
Flight crews welcome you aboard planes. Newsletters welcome you to their mailing lists. Food-truck proprietors welcome you under their awnings.
Naturally, companies need to welcome their new team members, and they need to do it in ways that are at least ten times more thoughtful, more memorable, and more impactful than any other welcome. (You want your new hire to appreciate you more than the person who makes their favorite sandwich, right?)
Pardon the cheesiness, but your employees’ first days and weeks are to their careers what a rocket’s launch is to a mission. Botch the launch and never reach the stars. Botch a new employee’s welcome and they might never reach their full potential at your company. On the flip side, a memorable employee welcome message can launch them to long-term success. You could inspire them for years.
Just look at this example: An Instagrammer posted a picture of their Apple welcome letter along with the caption, “I’ve had this taped to my dresser for two years. Words to live by.”
Now that’s inspirational!
What Are The Benefits Of Welcoming A New Employee To Your Team?
- Commitment. A good first impression will motivate new hires to stick around. According to the Society for Human Resource Management, your employee welcoming and onboarding efforts will likely boost your retention rates.
- Motivation. An employee’s welcome experience usually reflects their overall experience at your company. A structured, comprehensive, and warm welcome can motivate them to long-term success.
- Company culture. An employee’s early days — those days between the job offer and new hire orientation — create prime time for demonstrating what being part of the team means at your workplace. Show the newbies what your culture is all about, including how you treat one another, how you approach work, and how you convey appreciation with events and custom treats and swag.
- Engagement. Don’t think of your thoughtful welcome aboard message as just a letter or an email. Think of it as a valuable asset for communication, for showing new employees they made the right decision. The right message will tell employees they picked the right place to work — a place deserving of all their talent, engagement, and effort.
- Connection. The new employee welcome sets the tone for the kind of workplace relationships the employee can expect. A good welcome message will help the new employee feel immediately connected to their new colleagues, empowering them to deepen existing bonds and also create more.
The welcome letter templates, tips, quotes, and email ideas below will help you seize the transformative moment that is your new hire’s first day, first week, and first month. Give them a proper launch. Give them a greeting that provides the information, support, and motivation they need to reach their goals.
Employee Welcome Templates
1. Meet The Team Template by Miro
Discover the power of the Meet the Team Template, designed to elevate your team members and showcase their exceptional talents and expertise.
With this powerful tool, you can introduce your team by highlighting their skills, abilities, and rich experiences. Gain insights into their unique backgrounds, allowing anyone who joins your company or organization to quickly get to know the remarkable individuals who make up your team.
You can even customize the Meet the Team Template, infusing it with your brand colors, design elements, and captivating images to create a truly engaging experience for everyone in your organization. Let your team shine and add a touch of brilliance to your presentation.
2. New Employee Onboarding Template Set by Smartsheet
The New Employee Onboarding template set provides a comprehensive framework to efficiently track and manage the onboarding process.
It ensures new employees can swiftly adapt and make meaningful contributions. Revitalize the onboarding experience with personalized onboarding hubs, empowering managers to schedule tasks and monitor progress without any added stress.
Additionally, you can centralize vital onboarding resources and assets in one easily accessible location, maximizing efficiency and productivity.
3. Employee Preferences Questionnaire by The Assist
Finding out employee preferences can be an exciting challenge.
Unlock deeper insights into your team by downloading our complimentary Employee Preferences Questionnaire template.
By completing the Employee Preferences Questionnaire, you’ll gain valuable knowledge about their favorite colors, snacks, candy, desserts, drinks, shopping destinations, restaurants, flowers, sports teams, and scents. Plus, receive a free newsletter that adds a delightful twist to your professional growth. Get ready to enhance your workplace experience like never before!
New Employee Welcome Message & Letters
Message 1: The Super Complimentary Message
Dear [Employee Name ]
Welcome to the [company name] family!
We’re thrilled and honored to have someone with your [personality trait 1, personality trait 2, and personality trait 3] on our
team. We know you’re going to do amazing things as a [role], and we can’t wait to see you in action.
We hope you’re as excited as we are about your first day on [date]. [Human resources representative/team contact] is
looking forward to welcoming you. Please meet them at [time] in the front lobby of our main office at [address].
You’ll spend the first day meeting the team, setting up your workspace, asking questions, and filling out some forms.
You need only bring your smiling self, your driver’s license/identification card for paperwork, and some snacks. Your team is
excited to take you out to lunch on the first day.We’re looking forward to getting to know you better! Please don’t hesitate to email me at [email address] if I can answer
any questions or support you in any other way.Sincerely,
[Sender’s signature]
Message 2: The Top Talent Message
Dear [Employee Name ]
Welcome to [company name]!
We’re delighted you’ve chosen to use your extraordinary talent in [talent area] to take our work to new heights. We can’t even begin to list all the ways your skills will be invaluable to our company mission.
We want to make sure your first day goes as smoothly as possible. Here are some key things you should know:When: [Start date and time]
Where: [Company address, including parking details and specific welcome location]
Who: [Name of the human resources representative, manager, or co-worker responsible for greeting the new hire]
What: [Summarize their first-day activities]In the meantime, we encourage you to check out [company website url] to do some reading about your team and our work.
Please don’t hesitate to email me at [email address] if I can answer any questions or support you in any other way.Sincerely,
[Sender’s signature]
Message 3: The Extensive Experience Message
Welcome to the team!
I speak for the entire [company name] when I say your extensive experience in [skill sets or industry] will be critical to our
success in [relevant company goal or mission area]. We’re confident you’re going to make our work better, and we’re so happy you’ve chosen to join us.Your first day with us will be [date]. Most people on the team arrive around [time].
Plan to meet the team, sit in on several important meetings, and dive into your core objectives with [direct manager].
As a first step, you’ll meet [contact name] in [office location] for a brief welcome and tour.Contact information
[Office address]
[Office main phone number]
[Manager’s main phone number]
[Manager’s email]
[Company website]We’re all looking forward to meeting you and kicking off years of productive collaborations!
Best wishes,
[Sender’s signature]
Message 4: The Impressive Accomplishments Message
Dear [Employee Name]
We’re absolutely thrilled you’ll be joining [company name]. Your past accomplishments — [specific examples if
applicable] — are a testament to your talent and perseverance. We can’t wait to see what you’ll achieve as part of our team.We look forward to welcoming you in person on your first official day of work, [date]. [HR/team contact name] will be
ready to greet you at [time] in the front lobby of our main office at [address].Our office is equipped with [amenities]. Feel free to bring anything else you need or want.
We’re so eager to get to know you better! Please don’t hesitate to email me at [email address] if I can answer any
questions or support you in any other way.Cheers,
[Sender’s signature]
Message 5: The Family Fits Message
Dear [Employee Name]
Welcome to the [company name] family!
We’re so pleased you’ve decided to join us. Everyone you met during the interview process was absolutely blown away by
the extent to which your personality and values align with the aspects of our culture we hold most dear.We can’t wait to share more of our culture with you as we get to know you better. We’re also looking forward to welcoming
you on your first day, [date].
[HR contact/manager] will reach out soon with additional details about your itinerary, important addresses, key contacts,
and more.In the meantime, we encourage you to check out [company website url] to read about your team and our work. Please
don’t hesitate to email me at [email address] if you have any questions or need anything at all.Warmest wishes,
[Sender’s signature]
New Employee Welcome Email & Notes
Welcome emails may be similar to the letters above, but they usually have a slightly more casual tone and they provide the opportunity to include more information without being overwhelming thanks to the magic of linking.
For example, in an email, you can link to documents detailing first assignments, your company communications tools (such as your Slack channel) work management hubs, key policies (such as dress codes), and your digital employee handbook.
More importantly, the email format allows you to easily invite the new hire to reply and ask questions. Just having this option, and also knowing you’re open to hearing from them, will make the new employee feel properly cared for and supported.
Pro-Tip: Make your message utterly personal and utterly unforgettable by sending it with a fabulous welcome kit
Check out our favourite printers in Vancouver, MET for all your personalized company swag.
Email 1: The Classic Manager’s Welcome
Subject Line: Welcome to the [company name] team.
Dear [employee name],Welcome to [company name]!
I’m so thrilled you’ve decided to join our team. I know your talent for [specific talent] and also your [adjective] personality will
be invaluable to our team dynamic as well as the goals we share.You may begin using your new company email address [email address] by visiting this [link] and entering this temporary
passcode [temporary passcode].
You will find in your new inbox an invitation to join our [company-wide communication tool]. We encourage you to sign in and
start checking out announcements and relevant threads.
Here is some additional information to help you get oriented before your first day on [date].
- [Link to company policies, including regular business hours and dress codes]
- [Link to first week / first-day itinerary]
- [Link to digital employee handbook]
- [Link to company website]
Please feel free to replay or message me on [company-wide communication tool] with any questions, thoughts, or concerns.
(Or even if you just want to say “hi!”)
Sincerely,
[Manager’s signature]
[Manager’s contact information]
Email 2: The Remote Employee Welcome
Subject Line: Congrats on the new gig
Dear [employee name],Welcome to [company name]!
I’ve been bragging about your [specific talent], [specific trait], and [specific skill] to the team and they — like me — can
absolutely not wait to start working with you officially on [date].
As you know, our team is fully remote, so we would love to get on a Zoom call at [time] on your first day to officially
welcome you to our “office.”We all use [specific communication tools] to stay in touch. I’ve sent invitations to your personal email address, [email
address]. While it’s certainly not required, please feel free to sign on before your first day to get oriented and even
start chatting with the team.Here’s some additional information to help you get oriented:
- [Link to team biographies]
- [Link to company policies, including regular business hours and dress codes]
- [Link to first week / first-day itinerary]
- [Link to digital employee handbook]
- [Link to company website]
I’m almost always online! Feel free to email or message me about anything at all.
Cheers to the start of a new adventure!
[Manager’s signature]
[Manager’s contact information]
Email 3: The “Everyone is CCd” Welcome
Subject Line: Welcome from all of us
Dear [employee name]A giant welcome from your new team at [company name]!
As you’ll see from the big list of CCs, we all wanted to be a part of welcoming you into the family. We
cannot wait to start working with you officially on your first day, [date].
I have to say you are at a slight disadvantage. We all know a lot about you, including your [personal facts
about the new hire]. However, you have yet to learn anything about us!
We’ve decided to fix that immediately. We made a cheat sheet [link to document with team info] to help
you learn a little bit about everyone. Now, we’re not saying you HAVE to read it, but we will tell you we’re
going to kick off your first day with a few rounds of icebreaker quizzes from Quizbreaker.
We promise it will be fun; you’ll learn a little bit about us and we’ll learn a little bit about you.
We’re all looking forward to it! We’ve invited you to join our [team channel/thread on communication hub].
We’re happy to have you jump into the conversation whenever you’re ready.Once again, welcome! We can’t wait to get to know you.
[signatures of every team member]
Email 4: The Family Welcome
Subject Line: Welcome to our team
Dear [employee name],Welcome to [company name]!
We’re so thrilled you’re going to be part of our team. We understand starting a new position and getting to know tons
of new people can be overwhelming. To help you get a sense of who we are and everything we stand for, we’ve
compiled a welcome package of company memories, stories, and successes for your browsing pleasure.
We can only hope all you see will get you as excited to join us as we are to welcome you!
- [Link to company photo album]
- [Link to team member biographies]
- [Link to about us page]
- [Link to press releases]
- [Link to mission/values page]
- [Link to leadership presentations]
Please feel free to email or message me on [communication tool] with any questions, concerns, or thoughts you have!
We’re all looking forward to making memories with you!
[Sender’s signature]
[Sender’s contact information]
Email 5: The Peer-to-Peer Welcome
Subject Line: Greetings from your new favorite people
Dear [employee name]Greetings from your new co-workers at [company name]!
We’ve heard a lot about you! We know you’re amazing at [specific talent]. We know you have a [adjective]
personality. We know we’ll be impressed with your incredible [specific skills].
We thought it would only be fair to let you know a few things (a.k.a. secrets) about us.(3-5 things you want the new co-worker to know about your team, for example:)
- We have a policy of acceptance and support. (Be ready to be your true self)
- We share gratitude once a week.
- Wednesday = falafel day. (No exceptions)
- We eat together AT LEAST once a week.
We’ve invited you to join our [team channel/thread on company communication tool]. Feel free to jump into the
conversation whenever you’re ready.Once again, welcome! We can’t wait to get to know you.
[signatures of every team member]
New Employee Welcome Introduction
These LinkedIn introductions are hybrids of the employee welcome letter and a social media post. They bring new employees all the good vibes of a formal announcement but they also open up the floodgates for compliments, congratulations, and welcomes from connections and future teammates who see the post.
LinkedIn Example 1: The Shared Excitement Announcement
Why we like this introduction: In this post, both the new hire and the employer get to share their excitement. The use of an official quote creates an authentic, conversational feel that lets readers know the excitement is genuine on both sides.
LinkedIn Example 2: The “Here’s to the Future” Announcement
Why we like this introduction: It’s short and sweet, yet it manages to get across a perfectly specific compliment. The poster relays the excitement of the interview process and then closes with open-ended optimism that nods to a fruitful future relationship.
LinkedIn Example 3: The Warmest Welcome
Why we like this introduction: This message is brimming with personal warmth and enthusiasm. The poster gushes about the new hire; she never once has to say she’s excited because it’s apparent through her tone and word choice.
LinkedIn Example 4: The Short and Sweet Announcement
Why we like this introduction: It’s short and sweet, yet still decidedly celebratory. It’s thoughtful, yet generic enough to serve as a template for companies and startups doing so much hiring that they just don’t have time to get super specific about each new person.
LinkedIn Example 5: The Family Style Welcome
Why we like this introduction: The list of fun facts about the new employee is delightfully simple and interesting. It also shows the company sees their newest family member as a rich, nuanced human being they’re looking forward to getting to know.
“New Employee” Inspirational Welcome Quotes
New employee welcome quotes capture, in a few beautifully concise words, all the possibilities the future holds. Few things go further than an epic quote in helping employees frame their idea of success around their new role. Quotes quickly inspire anyone to plan, anticipate, and straight-up daydream about what’s coming and what might be.
To summarize, a powerful employee welcome quote is a fuss-free way to get new employees excited about their future adventures with you.
1) The Strong Start Quote
“If you have built castles in the air, your work need not be lost; that is where they should be. Now put foundations under them.” — Henry David Thoreau
2) The Define Your Own Success Quote
“Fulfillment isn’t found over the rainbow — it’s found in the here and now. Today I define success by the fluidity with which I transcend emotional landmines and choose joy and gratitude instead.” — RuPaul
3) The Aspirational Quote
“To understand the heart and mind of a person, look not at what he has already achieved, but at what he aspires to.” — Kahlil Gibran
4) The Reality of Success Quote
“I would visualize things coming to me. It would just make me feel better. Visualization works if you work hard. That’s the thing. You can’t just visualize and go eat a sandwich.” — Jim Carrey
5) The Don’t Be Afraid to Fail Quote
“It is by going down into the abyss that we recover the treasures of life. Where you stumble, there lies your treasure.” — Joseph Campbell
Pro-Tip: These are just the tip of the new employee iceberg. Quotes can be very effective for rewarding, recognizing, and communicating with employees at your company. If you are looking for more, you can find even more motivational quotes you love [Here].
How To Welcome A New Employee At Work
A comprehensive welcome experience should satisfy all the criteria employees need to feel happy in their roles.
Trying to “make employees happy” isn’t specific enough direction for designing your welcome experience. But by framing your welcome objectives around the basic psychological needs theory, you can pull out specific, evidence-based direction.
Your welcome should help new team members meet these basic needs:
- Autonomy: They have enough information to make decisions in the best interests of themselves and of the company.
- Competence: They understand how they can be effective in their roles.
- Relatedness: They know and feel connected to their co-workers.
Tip 1: Get To Know Them
By getting to know your new employees (and also helping them get to know everyone else), you can fulfill their need for relatedness and connection.
Invite them to dedicated events and happy hours, or even do something as simple as starting all your meetings with an icebreaker question, icebreaker game, or icebreaker joke to add a little get-to-know-you fun wherever and whenever you can.
Tip 2: Recognize Early Success
To feel satisfied, autonomous, and also competent in their early days, employees need to quickly develop a top-level sense of their short- and long-term expectations. They need to frame what success means in the context of their new role.
Help them cultivate this sense by giving them a significant assignment and then celebrating their success. Offer plenty of praise and make the moment memorable with a celebratory welcome kit from MET. Making this first recognition point memorable will solidify the employee’s motivation while showing them how much your team appreciates hard work.
Pro-Tip: Obviously, employee recognition shouldn’t be restricted to the first six months or the annual review. If you haven’t yet found a tool for running an efficient and effective long-term employee recognition program, then you’ve gotta meet Nectar. It will help you make ongoing recognition part of your cultural DNA.
Tip 3: Answer Their Questions
Satisfy their need for autonomy by providing enough information for key decisions. While offering training, orientation, and plenty of reading materials covers some of this, companies should also provide a platform and an opportunity for new employees to ask all their specific individual questions.
In addition to empowering them with crucial knowledge, dedicating time for this will help employees feel less awkward about interrupting their busy new co-workers and managers with tons of questions.
Tip 4: Have Fun
Deepen that sense of relatedness you started in tip #1 by hosting a big blow-out event that brings everyone together to celebrate new hires who’ve come on board in the last few months.
Employees will never forget the powerful memory of togetherness and the connection they made during this epic event.
Best of all, planning the event doesn’t have to be complicated or stressful. Outback Team Building offers expertly planned and executed in-person and virtual events for groups of all sizes, such as murder mysteries, office Olympics, amazing chases, picnic parties, and so much more.
Tip 5: Check Off Every Onboarding Step
Further, satisfy new employees’ need for autonomy and competence by giving them a comprehensive and enriching onboarding process. Use an onboarding checklist to make sure you cover all the key points, from baseline essentials like office equipment to actualizing extras like individual growth plans.
Pro-Tip: Rest assured your employee onboarding experience will be perfectly optimized by outsourcing some help from the human resources experts at Bambee HR.
People Also Ask These Questions About New Employee Welcome Messages
Q: How do you make an employee feel welcome on their first day in 2024?
- A: Make a new employee feel welcome on their first day by giving them the information they need to do their jobs, the confidence they need to succeed, and the co-worker introductions they need to connect.
Q: How do you welcome a new employee to the team via email?
- A: To best welcome a new employee to the team via email, select a sample welcome email template you like and then customize it to make sure you’re providing all the warmth and also all the information your new employee needs to have a positive start.
Q: What should be included in a new employee welcome message?
- A: A new employee welcome message should include essential information about the first day and first week as well as the sentimental edge they need to feel emotionally invested in joining the new team. Cover everything by starting with one of these templates.
Q: How can I welcome a new employee to my team?
- A: Give your new employee a warm welcome to the team by writing them a thoughtful welcome message and sending it along with a customized welcome kit. Find ideas for providing the best versions of both in this guide.
Q: What are some creative ways to welcome new employees?
- A: Some creative ways to welcome new employees include sending customized welcome kits, hosting company-wide events, and adding some get-to-know-you fun to every possible meeting.
